Welcome at DEALS HR And Recruitment Consultants Website
Job Profile
Faculty
Any
Job Field
Secretarial
Job Title
Office Manager
Employment Type
Full Time
Rank Requested
Gender
Male
Location
Egypt
City
Cairo
Residence
Heliopolis
Salary
4000 / month
Transportation
/ month
Benefits
Working hours
9 : 5
Days off
2
Requirments
Age
From 0 To 0 Year(s)
Spoken Languages
Arabic -- Excellent
English -- Very Good
Computer Skills
VERY GOOD
Years of experience
Min 5 Max 0 Year(s)
Car
Any
Woman's Veild
Any
Job Description
The positions key responsibilities include, but are not limited to:
1. Information system
Ensure that information system run smoothly
2. Visitors management
Set up procedures and policies for visitors.
Organize to ensure that all procedures are conducted.
3. Records system
Maintain the general filing system and file all correspondence.
4. Meetings
Making plan and preparation of meetings, conferences and conference
telephone calls.
Make preparations for meetings.
5. Office instruments
Maintain an adequate inventory of office supplies.
Monitor the use of supplies and equipment.
Coordinate the repair and maintenance of office equipment.
Primary liaison with the landlord and other service providers (internet, phone, car service, etc.).
Maintain computer and internet system.
6. Budget Procedures
Provide department leaders with a budget worksheet including previous year figures.
Consolidate figures for a final budget and publish proposed next years budget in the present years annual Report.
Prepare and submit proposed budget for approval for Office Income and Expense.
7. Office Equipment and Supplies
Oversee daily and weekly maintenance of office machines.
Assure follow through on maintenance agreements or contracts.
Inventory and order office materials..
8. Personnel Records
Keep records of employees sick days, overtime, and vacation days in accordance with Personnel Committee policies and Egyptian Labors laws.
Create a file for each individual employee which should include any information relating to that employee from the first day of employment.
9. Communication
Sort and distribute mail daily.
Assure that oral communication (both in person and by phone) is relayed to appropriate staff person.
Assure requested announcements and information to be communicated to company membership, committee members etc. is followed through.
10. Business Trips arrangement:
Deal with travel Agencies, Airlines Companies for business trips abroad.
Arrangement & co-ordination of visits to the office as well as to the customers facilities. This includes; hotel booking, airport pickup, meetings schedule preparation and assistance.
The successful candidate should at least have the following skills:
University degree (any subject).
Previous experience (not less than 10 years) in office management.
Self motivated.
The ability to multitask.
Ability to work under pressure.
Excellent command of the English language (written and spoken). Additional language is an advantage.
Organization and time management skills
Problem solving skills.
Initiatives maker
Can work alone and/or as part of a team.
Presentable.
